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SPECIAL EVENT APPLICATION

  1. CoHPLogo

  2. SPECIAL EVENT APPLICATION

  3. General Information

  4. Type of Event (please check all that apply):*

  5. Parade

    Any march, demonstration, gathering, public assembly, procession or motorcade consisting of persons, animals, or vehicles or a combination thereof that has the potential to disrupt the normal flow of traffic upon any public street, provided, the term shall not include:
    a. Funeral Processions;
    b. Pickets as defined in subsection (5) below and Section 10-1-283 of this Article;
    c. Footraces and Bicycle Races as defined in Section 10-1-286 of this Article;
    d. Block Parties as defined in Section 10-1-287 of this Article; and
    e. Festivals as defined in Section 10-1-288 of this Artic

    Application for a parade permit must be submitted at least 10 business days and not more than 180 days before the commencement of the event.

  6. Footrace

    A group of three (3) or more runners or walkers competing against either each other or a time limit over a fixed course; all or a part of which involves the use of city street right-of-way, city sidewalks, and/or greenways. This term shall include events connected to a footrace, such as untimed non-competitive “fun runs”.

    Application for footrace – bicycle race must be submitted at least 120 calendar days before the event.

  7. Bicycle Race

    A group of three (3) or more bicyclists competing against each other or a time limit over a fixed course; all or a part of which involves the use of city street right-of-way, city sidewalks, and/or greenways. This term shall include untimed non-competitive bicycle events such as memorial rides, etc.

  8. Festival

    An outdoor concert, fair, community event, or similar event that is primarily commercial and/or recreational in nature.

    Application for festival, must be submitted at least 120 calendar days before the event.

  9. Please briefly describe the event, including projected number of attendees:

  10. What types of alcohol will be served?

  11. A copy of the ABC permit is required to be submitted prior to the event

  12. A letter from the Health Department confirming successful completion of an inspection may be requested prior to the event To access the webpage for the Guilford County Health Department.

  13. Tents in excess of 400 square feet will require a Permit from the City of High Point Development Services Center (336) 883-3328, with the exception of tents open on all sides complying with the following:

    - Size less than or equal to 700 square feet
    - Multiple tents placed side by side shall not be greater than 700 square feet in total area if a fire break clearance of 12 feet is not provided
    - Minimum clearance from all other structures and tents of 12 feet

  14. - A Pyrotechnics Permit from the Guilford County Board of Commissioners shall be obtained prior to the event
    - The Guilford County Board of Commissioners Pyrotechnics Permit shall then be presented to the City of High Point Development
    Services Center to obtain a City of High Point Pyrotechnics Permit prior to the event

  15. Event Cancellation:

    At this time, we do not anticipate canceling any events already permitted, however with ongoing national security concerns and the possible unavailability of city resources, this could occur. If this action is necessary, applicants will be given notice in a timely manner. New requests may be denied or adjusted for this same reason.

  16. Event Date Restrictions:

    Events may be restricted during the time period from one week before through one week after the Spring and Fall High Point Market; and on any recognized City Holiday.

  17. Event Advertisement:

    Do not announce, advertise or promote your event until you have completed and submitted this application and you have received approval from the City of High Point.
    The submission of a permit application does not constitute automatic approval or a guarantee of eligibility.

  18. Cost Recovery

    Fees may be charged to recover the costs associated with City of High Point services (including but not limited to provision of electrical power, barricades, and signs; solid waste management, use of the Parks and Recreation Mobile Stage, security, etc.) and materials provided relating to the event. Any such fees shall be paid prior to the date of the event.

  19. Public Safety

  20. Police:

    The Special Projects Coordinator--in consultation with the Event Commander--will determine the number of police officers needed to appropriately manage street closures and event security; as well as the beginning and ending time of such services.

    A signed memorandum of the High Point Police Department's Secondary Employment Proposal shall be completed with the Special Projects Coordinator thirty (30) calendar days prior to the event. Contact the Special Projects Coordinator at special.projects@highpointnc.gov or 336-887-7819.

  21. Fire/EMS/Medical:

    The Special Projects Coordinator, in consultation with the Event Commander and the City of High Point Emergency Manager will determine the number of Fire Protection and Emergency Medical assets/personnel needed as well as the time when such services shall commence and end. The applicant is required to make arrangements for Emergency Medical Services assets and pay the cost of such services upon receipt of contract and/or invoice.

  22. Trained Crowd Managers:

    All events with over 1,000 persons in attendance at any given time are required to have dedicated and trained crowd managers at the ratio of one crowd manager to every 250 persons. An online training course and certificate is available through the NC Office of State Fire Marshal.

  23. Documentation Checklist

    Use this checklist to ensure the proper completion of all required documentation (check all that apply)

  24. Insurance

  25. • Please attach a map of the entire event area – This map should include requested street closures, vendor location, port-a-john locations, stage & entertainment locations, and any other significant details.

  26. • Please attach a turn-by-turn description of the proposed route for any parade/run/walk/race events

  27. • Please attach a copy of the High Point Police Department Secondary Employment Proposal

  28. • Please attach a copy of the ABC Permit

  29. Electronic Signature Agreement*

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

  30. Questions with your application?

    Contact: KAREN RIMMER
    Special Events Coordinator
    High Point Theatre
    220 E. Commerce Avenue
    High Point, NC 27260
    Phone: 336-883-3625
    karen.rimmer@highpointnc.gov

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